Administrative Review Process

  1. Officers and members of student organizations are expected to know and abide by all responsibilities for student organizations and for students in general. Failure to uphold these responsibilities may result in an administrative review and subsequent summary action and/or, in cases where Code of Conduct violations are alleged, may be referred to the Office of Student Judicial Services.
  2. Administrative review will include a request for written statements by involved parties and/or interviews. The review shall be conducted by the Director of Campus Activities or designee, with action rendered based on information available.
  3. The organization may request a review of the action by submitting a written statement to the Dean of Students within three days of notification of action. The Dean of Students decision is final and shall be rendered within 10 business days of receipt of the request.
  4. Occurrences that result in any summary action may be referred to the Office of Student Judicial Services for investigation, as the administrative review process does not replace the judicial process.
  5. Summary action may include, but is not limited to:
    1. Letter of finding of no fault-indicates organization did not fail to uphold responsibilities as alleged. This letter becomes part of the organization’s permanent file in the Campus Activities office.
    2. Letter of reprimand-indicates failure to uphold responsibilities, though not of a serious nature and constitutes a warning to the organization against future occurrences. This letter becomes part of the organization’s permanent file in the Campus Activities Office.
    3. Suspension of privilege-indicates failure to uphold responsibilities of a more serious and/or repeated nature and suspends specified privileges for at least one semester. This letter becomes part of the organization’s permanent file in the Campus Activities Office.
    4. Inactive status-indicates failure to uphold responsibilities of a severe nature or repeated occurrences, suspension of the charter and all activity as a student organization for at least one semester. This letter becomes part of the organization’s permanent file in the Campus Activities Office.
    5. Revocation of charter-indicates a failure to uphold responsibilities of a severe and/or repeated nature or that could result in civil or criminal charges. The revocation of charter action will be automatically reviewed by the Vice President for Student Affairs and Enrollment Management. ¬†This letter becomes part of the organization’s permanent file in the Campus Activities Office.
  6. Requests for reinstatement of privileges and/or charter will be considered, providing documentation of corrective action taken is provided. Request should be submitted in writing to the Director of Campus Activities.
  7. Additions to or changes in policy will be communicated through the SOAP list serve, organization mailboxes, and direct mailing to the President.